Can I create User ID's to access the site
Yes. As a machine owner, you can give other people access to your machines and choose their role for each machine. Each person should use their own MyVends account rather than sharing a password.
Adding an email to a machine and signing up for a login are separate steps. You can assign the email before the person signs up. They must register using that same email address to access the assignment.
Add someone to a machine
- Open Settings → Machines.
- Open the settings for the machine you own and find Allowed Users.
- Enter the person’s email address and select Add User.
- Find their assignment and choose the appropriate Machine role.
- Check the selected role, then repeat for each machine they should access.
Choose the right machine role
- User: operational access, financial information, and reports for the assigned machine.
- Technician: access to machine status, available controls, and permitted history, with report restrictions. This role does not hide all financial values.
- Restricted user: operational information and the Hourly Report without financial values. Use this role when a team member should not see revenue or cash information.
See User Roles and access restrictions for the full comparison, or Restricted user setup for detailed instructions.
Help the person sign in
If they already have a MyVends account with the assigned email, the machine becomes available to that account. If they have not signed up, ask them to register with the exact email you assigned. If the machine does not appear, check the email and assignment first.
Manage access across machines
Roles are assigned separately for each machine. A person can have one role on one machine and a different role on another. Assigning a role does not make that person the machine owner or an administrator.
If you need help assigning many machines, email support@datawrx.com with the machine names and the person’s email address.
If Allowed Users or its editing controls are unavailable, confirm that you own the machine. Contact the machine owner or MyVends support for help.